Orgatek (“we”, “us”, “our”) operates https://orgatek.net/ (the “Website”) and an internal Enterprise Resource Planning (“ERP”) system accessible only to authorized employees (“Users”). This Privacy Policy explains how we collect, use, store, share, and protect personal information in connection with your use of the Website and the ERP system.
By accessing or using our Website or ERP system, you agree to the terms of this Privacy Policy.
1. Scope and Application
This policy applies to:
- Personal information collected through the Website.
- Personal data processed within the internal ERP system used by company employees.
- All data collected, processed, stored, and transmitted in connection with use of the Website and internal systems.
2. What Information We Collect
We collect the following types of information:
A. Personal Data
This is information that identifies or can reasonably identify a person, including but not limited to:
- Employee Data: Name, employee ID, job title, email address, contact number, login credentials.
- Contact Information: Email address and phone number when voluntarily provided.
- Professional Information: Department, role, work location.
B. Technical & Usage Data
Collected when a User interacts with the Website or ERP, including:
- IP address and device identifiers.
- ERP login timestamps and activity logs.
- Browser and system information.
C. System Usage and Logs
- ERP-specific usage logs (e.g., modules accessed, timestamps, actions performed).
- Authentication logs.
3. How We Use Your Information
We use collected information for these purposes:
A. Internal Operations
- Authentication and account management.
- ERP system provisioning and management.
- Employee HR and performance workflows.
- Compliance, audits, and reporting.
B. Website Communication
- Responding to inquiries or requests submitted through contact forms.
- Updating Users on internal announcements or policy changes.
C. Security and System Integrity
- Protecting against unauthorized access, security threats, and data breaches.
- Monitoring activity to detect suspicious usage. Pathlock
4. Legal Basis for Processing
We process personal information based on:
- Employment necessity: For onboarding and ongoing employment operations.
- Consent: When provided voluntarily (e.g., contacting support).
- Compliance: To fulfil legal and regulatory obligations.
5. Access Controls & Security
We implement industry-standard administrative, technical, and physical safeguards to protect personal and professional data against unauthorized access, alteration, or misuse. This includes:
- Role-based access control and least-privilege principles.
- Secure login and password policies.
- Encryption in transit and at rest for sensitive fields where applicable. Pathlock
6. Employee Rights
Employees and Users may have rights regarding their personal data, including:
- Access: Request a copy of data we hold.
- Rectification: Request correction of incorrect or outdated information.
- Restriction: Where applicable, request limits on further processing.
- Withdrawal of Consent: For data processed by consent.
To exercise these rights, contact the privacy team at:
7. Data Retention
We retain personal data only as long as necessary for:
- Employment purposes.
- Legal and regulatory compliance.
- ERP system operations and audits.
After it is no longer needed, data will be securely deleted or archived according to internal policies.
8. Disclosure of Information
We do not sell or share personal employee data to external parties. Personal information may be shared only:
- With authorized internal departments or administrators.
- To service providers acting on behalf of Orgatek under confidentiality obligations.
- When required by law, regulation, or legal process.
9. Cookies and Tracking
The Website may use cookies and similar technologies for:
- Remembering preferences.
- Session management.
- Basic traffic analytics.
You may block or disable cookies through browser settings; however, some functionality may be impacted.
10. Changes to This Policy
We may update this policy occasionally. We will notify Users through internal channels and update the “Last Updated” date at the top of this document.
11. Contact Us
For questions, concerns, or data privacy requests, contact:
📧 Privacy & Compliance Officer: vm@orgatek.net
📍 Head Office: 55, 2nd Floor, Lane-2, Westend Marg, Saidullajab, Gadaipur, New Delhi, South West Delhi-110030, Delhi
